Executive Legal Assistant

Momenta Pharmaceuticals, Inc.

Administrative

July 21, 2014

We are currently seeking an experienced Executive Legal Assistant to provide administrative support to SVP, General Counsel and Secretary and other Legal Department attorneys; and to the Board of Directors.

 

Responsibilities:

  • Proactiveadministrative support to General Counsel and other assigned attorneys/Legal staff members, including:
    • Maintaining attorney schedules
    • Organizing meetings
    • Travel planning and itinerary development
    • Answering attorney telephones and taking messages
    • Preparing expense reports
    • Ordering supplies
  • ProactiveBoard of Directors support
    • Scheduling Board and Committee meetings
    • Maintaining Board meeting schedules
    • Logistics planning for all Board meetings (booking conference rooms, hotel and restaurant reservations, menu planning)
    • Coordinating logistics of all Board meetings on day of meeting (meals, rooms, etc.)
    • Frequent interaction with Board members and their assistants
    • Providing assistance to Board members while on-site
    • Maintaining electronic and hard copy files of all key Board materials
    • Tracking status and filing of Board minutes and minute books
  • Organizing, filing, photocopying and maintaining corporate and legal records, including:
    • Corporate files, records and documents
    • Legal agreements (electronic and paper copies of original documents and working copies)
    • Litigation files and dockets
  • Tracking return of agreements and other documents
  • Typing and proofreading documents
  • Drafting of transmittal letters and other documents
  • Mailing and faxing documents
  • Preparation of PowerPoint presentations
  • Updating and maintaining key binders, including policies, key legal information, insurance binders, etc.
  • General support of legal department staff

 

Requirements:

  • Minimum of 5 years’ providing Executive-level support within an organization
  • Bachelor’s degree or equivalent experience.
  • Experience working within a scientific or high-tech environment preferred but not required
  • Seeking executive assistant with prior administrative experience. Position requires:
  • Polished and professional interpersonal and communication skills
  • Excellent organizational skills
  • Positive “can do” attitude, with ability to be proactive and make suggestions
  • Sense of humor
  • Excellent skills in: MSWord, Excel, Powerpoint and Outlook.
  • Prior experience in legal department/law office setting preferred.
  • Proven ability to exercise judgment and independent decision-making
  • Ability and willingness to work cooperatively with others
  • Possess high degree of discretion when dealing with confidential information.
  • Aptitude for attention to detail and accuracy in work
  • Flexibility and capability to excel in a fast paced environment

 

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